Weekly report preparation
We turn your hours into a complete certified payroll report each week, on the WH-347 or the form your owner requires.
Certified payroll reporting · Texas
Certified payroll, filed right every week.
We prepare and submit certified payroll reports for Texas contractors and subcontractors on federal and public works jobs, so a reporting mistake doesn't hold up your payments.
FederalDavis-Bacon and Related Acts
TexasGovernment Code ch. 2258
FormsWH-347 or your owner's form
Payroll · Week ending 10/18/2026
Sample
| Worker / classification | M | T | W | T | F | S | S | OT | Rate | Gross |
|---|---|---|---|---|---|---|---|---|---|---|
| Worker AElectrician, journeyman | 8 | 8 | 8 | 8 | 10 | – | – | 2 | $40.00 | $1,720.00 |
| Worker BLaborer, group 1 | 8 | 8 | 8 | 8 | 8 | – | – | 0 | $22.00 | $880.00 |
| Worker CCarpenter | 8 | 8 | 8 | 8 | 8 | 4 | – | 4 | $30.00 | $1,380.00 |
| Total gross | $3,980.00 | |||||||||
Statement of Compliance reviewed and signed by the contractor before submission.
What it is
A weekly payroll report with a signature that carries legal weight.
On covered public and federally funded construction work, you report what each worker was paid, every week, and certify that it meets the required wage rates.
Certified payroll applies mainly to government-funded construction. On federal and federally assisted contracts under the Davis-Bacon and Related Acts, contractors and subcontractors submit payroll information every week, even if their regular payroll runs every two weeks.
The report is paired with a Statement of Compliance. It certifies that the information is accurate and complete and that every laborer and mechanic was paid at least the required wages and fringe benefits. The DOL's Form WH-347 is a common way to do this. The form itself is optional, but the weekly information and the signed statement are not.
Because the statement is signed under penalty, a classification error or a skipped week is more than a clerical problem. We build each report so the person signing it can check it quickly and sign with confidence.
- Worker
- Name and job classification for each person on the project
- Hours
- Hours worked each day, with overtime shown separately
- Pay
- Hourly rate, fringe benefits paid or credited, and gross wages
- Deductions
- Each deduction listed, ending in net wages paid
- Statement
- Signed Statement of Compliance for the week
| Federal projects (Davis-Bacon) | Texas public works (Gov't Code ch. 2258) | |
|---|---|---|
| Wage rate | Set by a U.S. Department of Labor wage determination written into your contract. | Set by the public body for each craft, from a local wage survey or the federal Davis-Bacon rate. It appears in the call for bids and the contract. |
| Reporting | Weekly payroll submission with a signed Statement of Compliance. WH-347 is optional; the statement wording is not. | Contractors keep records showing workers are paid at least the prevailing rate (§ 2258.024). There is no single statewide form, so the WH-347 is often used and we confirm with your owner. |
| Records | Keep for three years after the contract is complete, open to inspection. | Open to the contracting public body for compliance audits. We confirm the retention terms in your contract. |
Requirements depend on your contract and funding source. This is general information, not legal advice.
Services
Everything between your timesheets and the submitted report.
Statement of Compliance
The statement is filled in and ready for your authorized signer, with the exact wording your contract expects.
Classification and rate review
We match each worker's duties to the classifications and rates in your wage determination before the first report goes out.
Overtime and fringe calculations
Overtime, fringe benefits paid in cash or to a plan, and deductions are worked out the same way every week.
Subcontractor payroll collection
For prime contractors: we gather, check and organize your subs' weekly reports so one late sub doesn't stall your submission.
Submission and records
We submit to your general contractor, owner or reporting portal and keep each project's reports organized for inspection.
How it works
One routine, repeated every week of the job.
-
STEP 1
Set up the project
You send the contract wage determination, worker classifications, fringe plans and the name of your signer.
-
STEP 2
Send the week's hours
Share hours from timesheets or a payroll export, in whatever format you already use.
-
STEP 3
We build the report
Rates, overtime, fringe and deductions are calculated and checked against the wage determination.
-
STEP 4
You review and sign
Your authorized signer reviews the report and signs the Statement of Compliance.
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STEP 5
We submit and file
The signed report goes to your owner or portal, and a copy goes into the project's records.
Your payroll may run every two weeks. Certified payroll is still reported weekly, so we split the periods to match.
Who we work with
Contractors who would rather be on site than on the portal.
Prime contractors
One team collecting and checking your own and your subs' reports, so submissions go out together.
Subcontractors
Trades that only see certified payroll a few times a year and don't want to relearn the form each time.
Small and growing firms
Contractors winning their first public contract, without a dedicated payroll compliance person.
Public and federal work
Cities, counties, school districts and state agencies, plus federally funded or assisted projects.
Common errors
The mistakes that turn into payment problems.
Late or missing reports can lead to withheld payments, contract trouble, or being barred from future government work. These are the usual causes.
| What goes wrong | Why it matters | What we do |
|---|---|---|
| Wrong job classification | Can mean workers are paid below the required rate for the work they actually did. | We match duties to the contract's classifications before the first report. |
| Overtime reported incorrectly | Hours, rates and gross pay stop agreeing with each other. | Overtime is calculated the same way every week and shown on its own column. |
| Missing or wrong signature | The Statement of Compliance is what makes the payroll "certified." | Every report goes to your signer with the statement completed, and we check it came back signed. |
| Late or skipped weeks | Can put payments and future public work at risk. | We work on a weekly cycle and chase missing hours before the deadline. |
| Mixed federal and state rules | Requirements differ between projects and funding sources. | Each project is set up and filed under its own contract terms. |
Questions
Answers before you call.
Does every job need certified payroll?
No. It depends on the contract and the funding. Federally funded or assisted construction under Davis-Bacon requires it, and many public works contracts in Texas carry prevailing wage obligations. Your contract documents say what applies, and we can read them with you.
Is the WH-347 required?
The form is optional on federal jobs, but the weekly payroll information and a Statement of Compliance with the same wording are required. The WH-347 is one convenient way to provide both. Some owners prefer their own forms or a web portal, and we work with those too.
My payroll is biweekly. Does that change anything?
Certified payroll is still reported weekly. We divide your pay periods into weekly reports so each one matches the right week.
What if there was no work on the project one week?
Agencies handle this differently, so we confirm what your contracting officer or owner expects before it comes up and follow it.
How long do I have to keep the records?
On federal Davis-Bacon contracts, certified payroll records are kept for three years after the contract is completed and must be available for inspection. For Texas public works, we check the retention terms in your contract.
Are you a law firm or accounting firm?
No. We prepare and submit certified payroll reports. We aren't a law firm, so we don't give legal advice, and your contracting agency is the final word on wage determinations and what it requires.
Contact
Tell us about the job.
A few details are enough for a quote. We'll tell you what we'd need from you each week.
- The project owner or agency (city, county, school district, state, federal)
- Your role: prime or subcontractor
- How many workers are on the job in a typical week
- Whether you've done certified payroll before
info@ccpstx.com
Phone
(325) 555-5555